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Job vacancy: Administrator needed

A vacancy exists for an Administrative Assistant (0.5 FTE) to support the work of the UK Administrative Justice Institute at the School of Law, University of Essex.

Ideally we are seeking an experienced administrator to support the work of this national Nuffield Foundation funded institution. This is a half-time, fixed-term post to commence as soon as possible and to end 30 September 2017 (although an extension may be possible).  The hours can be arranged flexibly and if necessary fewer hours. The salary will be up to £18,031 pro rata, depending on experience.

The purpose of the job is to provide administrative support for the development of the UK Administrative Justice Institute, which is a UK-wide initiative based at the School of Law, University of Essex. Its aims are to build links between researchers, policy-makers and practitioners and to kickstart the expansion of empirical research on administrative justice.

For more information about UKAJI see https://ukaji.org/

The specific duties of the post will include:

Providing general oversight of the administrative needs of the project, including:

  1. Managing paper and electronic correspondence, filing of materials (electronic and hard copy) relating to the hub and archiving using shared folders on Office 365 or other shared platform.
  2. Setting up and maintaining a UKAJI calendar.
  3. Setting up and maintaining a UKAJI contacts/stakeholder database.
  4. Arranging meetings such as workshops, seminars and conferences, including coordinating agreement on locations and dates, sending invitations, preparing meeting papers, communicating with participants, helping to ensure that meetings are appropriately serviced, and on occasion taking minutes.
  5. Setting up and managing UKAJI Facebook and Linked In profiles.
  6. Setting up and managing a searchable UKAJI research database, ensuring consistency in entries and checking hyperlinks.
  7. Managing and maintaining repository for archiving research reports.
  8. Communicating (in writing or orally) with the core team, the wider network of experts, the Law School and Faculty in relation to the activities of the project.
  9. Dealing with enquiries from within and outside the university regarding the activities of the project.
  10. Liaising with the Law School and Faculty regarding matters relating to expenses and purchases relating to the project and keeping accurate records of transactions.
  11. Providing occasional personal assistance and admin support to the PI and other members of core team in matters relating to the project.
  12. Any other duties as may be assigned from time to time by the PI (Professor Maurice Sunkin) or their nominee.

To apply for the post please send a copy of your CV, noting relevant experience, to the attention of Professor Maurice Sunkin at ukaji@essex.ac.uk by 4pm on 15 May 2017. Informal inquiries may be made initially by email to Maurice Sunkin at ukaji@essex.ac.uk.


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